IEEE BIBM 2010 Camera Ready Instruction

The following information is provided to help you in the preparation and submission of your final paper for the IEEE BIBM 2010 main conference, workshops and posters. Please follow all STEPs to insure the submission process is completed successfully.


STEP 1: Paper Specifications
STEP 2: Important Information about Preparing your Paper
STEP 3: Formatting your Paper
STEP 4: PDF eXpress Online File Conversion/PDF Validation Tool
STEP 5: Final Paper PDF File Submission
STEP 6: Submitting a Copyright Release Form


STEP 1: Paper Specifications

PAPER PAGE LIMIT:

  • Regular Papers: 6 pages, including all figures, tables, and references.
  • Short Papers: 4 pages, including all figures, tables, and references.
  • Workshop Papers: 6 pages, including all figures, tables, and references.
  • Poster papers: 2 pages, including all figures, tables, and references.

PURCHASING EXTRA PAGES:

  • Regular Papers: Up to 2 extra pages may be purchased at $100 (US dollars) per extra page.
  • Short Papers: Up to 1 extra pages may be purchased at $100 (US dollars) per extra page.
  • Workshop Papers: Up to 2 extra pages may be purchased at $100 (US dollars) per extra page.

 


STEP 2: Important Information about Preparing your Paper

The IEEE is dedicated to the worldwide distribution of conference papers to engineering professionals. The IEEE digital libraries are the primary delivery method, especially the IEEE Xplore digital library. This requires that all papers submitted for publication must meet a minimum standard for both print and electronic publishing.

 

BIBM 2010 through IEEE  offer conferences free access to PDF eXpress™, the IEEE's online file conversion/PDF validation tool, to assist authors in preparing suitable electronic files of their final papers. PDF eXpress™ helps authors convert their papers into IEEE Xplore-compatible PDF files (conversion function) or to check their own PDF files for IEEE Xplore compatibility (PDF validation function).

 

PDF eXpress™ is not a file submission system and does not capture files. An author's file simply passes through the system returning a PDF file or an error report.

 

After using PDF eXpress™, you will still need to submit the IEEE Xplore-compatible PDF file of your final paper later in this publication submission process (see STEP 8).



STEP 3: Formatting your Paper

Your final papers MUST be formatted to IEEE Computer Society Proceedings Manuscript Formatting Guidelines (see link to "formatting instructions" below). It is highly recommended that you proofread and check the layout of your paper BEFORE submitting it to PDF eXpress™.

 

Formatting Instructions:

8.5" x 11" x 2 (DOC, PDF)

ftp://pubftp.computer.org/Press/Outgoing/proceedings/instruct8.5x11x2.pdf
LaTex Formatting Macros



STEP 4: PDF eXpress Online File Conversion/PDF Validation Tool

4.1) If you would like to create your own PDF file, please change the setting on your PDF distiller to insure your paper meets IEEE PDF specifications. Basic PDF distiller settings MUST be changed to:

 

  • Optimized,
  • Acrobat 5.0 compatibility,
  • ALL graphics at least 300 dpi resolution (higher if preferred),
  • ALL fonts MUST be embedded and subset,
  • Postscript settings DO NOT override distiller settings,
  • Page size is 612.0 x 792.0 points (8.5" x 11").

IMPORTANT: Authors must check their final PDF files before submission to verify that all fonts have been properly embedded and subset. Some font manufacturers now flag their fonts to not embed. These fonts must be avoided.


4.2) If you would like to submit your source file to PDF eXpress for conversion and validation, PDF eXpress converts the following file types to PDF:

  • Postscript
  • Microsoft Word
  • Freelance
  • PageMaker
  • FrameMaker
  • Word Pro
  • WordPerfect
  • QuarkXpress*
  • Rich Text Format
  • (La)TeX (DVI and all support files required)*

* For documents created in formats that do not embed source files, include all support files with the final manuscript in a compressed archive for submission. If it is possible to embed images in the source document, you should do so to avoid potential issues, such as missing graphics.

4.3) PDF eXpress will be available for use on Oct 5, 2010 until Nov 10, 2010.

1.     Click button to go to PDF eXpress. http://www.pdf-express.org/

(PDF eXpress will open in a new browser window)

2.     Click button: "First time logging in PDF eXpress click here"

3.     Enter Conference ID: bibm10x

4.     Enter your email address

5.     Choose a password

6.     Continue to enter information as prompted (You will receive an email confirming the successful creation of your account).

7.     Upload either your source file or PDF file for Conversion; and/or PDF Checking

8.     Use PDF eXpress to obtain an IEEE Xplore-compatible PDF file.

a.     The site contains extensive instructions, resources, and helpful hints.

b.     Through your PDF eXpress account, you may submit your source application files for conversion to PDF, and/or submit PDFs for checking.

c.     You will have the opportunity to revise your submission if you are not satisfied with the PDF that PDF eXpress creates for you, or if the system finds problems with your paper, or if your PDF fails the PDF Check.

d.     Technical support via email and telephone is available if you experience trouble in creating your PDF.

e.     If there is a problem with your file, you will receive an e-mail detailing the problem(s). Otherwise the system will e-mail you a copy of your IEEE Xplore-compatible PDF file.

If you have any questions, please do not hesitate to contact your editor or the IEEE PDF help desk at [email protected]. If you have technical questions regarding PDF eXpress Web site, please contact the PDF eXpress support staff at [email protected].



STEP 5: Final Paper PDF File Submission.


Click the following link to go to the final paper PDF file submission site.
PDF file Submission


STEP 6: Submitting a Copyright Release Form

Please fill out and sign on the copyright form and submit it to the following "Copyright Release Form Submission" site.

The copyright form: PDF, DOC

Copyright Release Form Submission